This position will manage the financial and administrative activity for three service centers [Johns Hopkins Biostatistics Center (JHBC), Biostatistics Computing Support Service Center (BCSS), High Performance Support Computing Center (HPSCC)] in the Department of Biostatistics; serve as part of the leadership team for the JHBC, assist JHBC Director with strategic planning and implementation and project management, liaison to the department for financial and administrative issues, and assist Department Administration with selected responsibilities on a general departmental level.
Develop annual Center budgets and proposed annual fee structures;
Work with JHU Research Administration and JH Technology Ventures to develop innovative funding models and flexible pricing structure for commercialization of new ideas/projects
Manage the monitoring of all service center accounts and associated discretionary accounts for spending trends; make recommendations for Center Directors;
Review monthly financial reports prepared by the Budget Analyst, making adjustments as needed; oversee the monitoring of subset accounts/budgets for JHBC including large core grant allocations (ICTR);
Manage the development of the invoices and Non-payroll cost transfers for the BCSS and HPSCC centers, ensuring accurate billing based on effort allocation (for BCSS) at all times;
Review and approve financial transactions from budget analyst and department staff, including but not limited to; internal and external client invoicing, non-payroll cost transfers, shopping cart requests, and consultant hours tracking;
Review and approve all P-Card purchases for the centers;
Prepare quarterly and annual financial reports to Center Directors and Department Chair;
Oversee and collate basic statistics of centers for use in financial and administrative reports to Center Directors, Department Chair and School Administration;
Manage financial details for personnel in Centers, including payroll, and level of effort as per budgets; resolve any discrepancies;
Manage space requirements, computer purchases, and other resources and make recommendations; approve and process as needed;
Oversee the monitoring of all grant and sub-award reconciliations, submissions and reporting for all Center Faculty;
Develop budgets for grants and sub-awards, assist faculty with budget justifications and progress report submissions on grant.
Coordinate and oversee processes related to financial project management for JHBC Director and project leaders with processes
Center Staff Recruiting, Hiring, Pay and Development
Supervise and mentor Budget Analyst and Administrative coordinator for JHBC, including training and development, evaluations, reporting and compliance;
Train and monitor temp staff as needed;
Monitor administrative details for students working in JHBC;
Monitor work authorization and visa requirements for faculty and students in JHBC to ensure all are current and submit necessary renewals in a timely manner;
Assist Center Directors with developing strategy for staff recruitment, and oversee interviewing and placement;
Train admin and financial staff and consultants in procedural, legal, and policy guidelines for compliance with SPH/JHU and Center requirements;
Oversee the development and preparation of materials for faculty/staff development and retreats.
Systems and Policy Development
Assist Center Directors in the development, establishment and implementation of Center policies and procedures, ensuring compliance with appropriate University procedures, regulations and guidelines;
Coordinate the creation of and processes for retrieval of administrative and marketing information systems in JHBC
Serve as part of the leadership team for JHBC by preparing JHBC data and recommendations for effective decision-making and strategic planning
Regularly, prepare and present information at JHBC staff meetings, leadership meetings and Steering committee meetings;
Work with Center Directors to integrate procedures and functions with associated Cores and projects across JHMI;
Coordinate special projects as needed
Communication and Marketing
Develop marketing analysis and marketing strategy for the center
Develop communication strategies and materials for Centers, including external and internal websites, team sites, social media, promotional documents, and presentation materials;
Integrate Center data into reports, promotional & meeting materials for use in both internal and external consultation;
Communicate Center services directly to internal clients through presentations, participation in department research days, poster sessions and mailings;
Develop relationships with other divisions and assess on-going needs; prepare and coordinate annual customer satisfaction surveys; lead focus groups;
Assist Department Administrator (DA) with staffing, training and human resources issues, including staff team building, professional development and staff advocacy
Assist DA in the development of general departmental policies;
Assist DA in strategic marketing and developing of marketing strategy;
Act as deputy for DA as needed/assigned, including approving financial transactions, being designee at management meetings when DA is unavailable, and other tasks as assigned.
Work with department staff to develop an integration of functions, including payroll, communication, and financial reporting;
Coordinate special projects as assigned;
Bachelor's degree in business, finance, accounting, or another related field.
Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
* JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Prior experience in communication/marketing preferred.
Master's degree in Business administration (MBA) preferred.
Experience with Hopkins SAP system is preferred.
Classified title: Service Center Administrator
Role/Level/Range: ATP/ 4 / PC
Starting Salary Range: $49,216 – 67,735; commensurate with experience)
Employee group: Full time
Employee subgroup: Exempt
Schedule: 8:30 – 5:00, M-F
Department name: Biostatistics
Personnel area: Bloomberg School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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