Starting Salary Range: Commensurate with Experience
Employee group: Full Time
Schedule: M-F, 8:30-5pm, some evenings and weekends
Employee subgroup: Salaried Exempt
Location: Baltimore, MD
Department name: Faculty & Research
Personnel area: Carey Business School
Purpose of Position:
The Office of Faculty & Research (OFR) of the Carey Business School strives to provide an exemplary level of support to enable Carey faculty to excel in research and teaching. The position of Director is a key leadership position with responsibility for managing and supervising OFR. The primary responsibilities include team leadership, budget oversight, faculty support, academic support, and administration of policies and processes relevant for faculty. The Director sets standards of excellence for OFR administrative staff, including prioritizing and organizing tasks to achieve the goals and objectives of the unit, and is responsible for the overall financial management of OFR. The Director is responsible for OFR administrative operations and academic rostering, in collaboration with the Registrar, Academic Program Directors, the Office of Education, and faculty. This position reports to the Vice Dean for Faculty & Research.
Essential Duties & Responsibilities:
Academic Operations Management and OFR Management
Organizes and participates in orientation programs for all new full-time and part-time faculty.
Manages the Academic Year Course Selection process for full-time and part-time faculty.
Manages faculty course loads and scheduling for all Carey academic programs (both onsite and online)
Provides analysis on course enrollment and class scheduling, identifying gaps in faculty staffing.
Collaborates with the Registrar to resolve issues related to schedule, catalog, classroom assignments, etc.
Works closely with the Vice Dean for Faculty & Research, Office of Education, Academic Program Directors, and faculty to ensure Carey's academic programs are delivered successfully.
In Collaboration with Teaching & Learning@Carey, ensures the standard syllabus policies and procedures are followed and establishes timeline for syllabi collection.
In Collaboration with Teaching & Learning@Carey, ensures mid-term and final course evaluations are administered and results communicated in a timely manner.
Ensures Carey virtual bookstore is populated properly and opens on a timely matter each semester.
Develops OFR management work plans.
Provides technical, administrative, and leadership role to ensure the OFR goals are met.
Faculty Administration and Support:
Assists the Vice Dean for Faculty & Research in recurring academic year faculty administrative projects and activities such as annual committee assignments, peer class observation matching and tracking, guest speaker tracking and expense reimbursement, AACSB faculty qualification determination and tracking, etc.
Assists CBS leadership in developing and facilitating faculty contracts, as well as other contracts relevant for faculty support and administration.
Coordinates with CBS units (e.g., Finance, Teaching & Learning) to ensure that OFR goals are met.
Monitors faculty participation in various activities (e.g., research seminars, Teaching & Learning workshops) and develops recommendations how to improve faculty experience.
Develops the operating procedures, protocols, and flow charts for planning and organization of faculty support and administration.
Manages data entry projects (e.g., works with Carey's Office of Institutional Research to support Digital Measures faculty database) and assists in data analysis.
Works with the Vice Dean and OFR staff to create an effective, supportive, and collaborative environment for faculty.
Serves as the liaison between teaching faculty and administrative offices, when needed.
Collaborates with Finance Department to ensure faculty loads are met and proper payments rendered.
Resolve discrepancies and change management.
OFR Development and Strategy
Collaborates with Vice Dean for Faculty & Research to identify faculty teaching needs.
Collaborates with the Academic Program Directors and Vice Dean for Faculty & Research to identify and recruit new part-time faculty.
Plans for strategic growth of OFR (e.g., type and number of personnel, types of support activities) to accommodate overall faculty growth, as well as growth in number of tenured faculty and enhanced administrative support.
Provides analytical support to assess the market environment, anticipate future business needs, and develop creative ideas regarding possible responses.
Department Budget Management
Collaborates with the Vice Dean for Faculty & Research and financial manager to forecast OFR financial needs during the fiscal year and in preparation for the new fiscal year.
Oversees the management of the OFR budget by responsible OFR staff.
Collaborate with Finance Department to resolve any discrepancies.
Oversee payment process for PT faculty and overload payment for FT faculty.
OFR Department Administration and Management
Manages day-to-day operations for all OFR activities.
Provides direction and leadership to the OFR department staff in the performance of their duties, establishing work priorities, achieving school initiatives, professional development, and performance feedback.
Establishes policies and procedures that are in-line with the mission and strategic goals and initiatives of department, CBS, and the University as a whole.
Delegates work to OFR staff, including special projects and assignments.
Trains staff and helps staff to identify what skills and knowledge need to be expanded or advanced, to successfully implement and achieve OFR goals.
Ensure roles and responsibilities of OFR staff are maintained.
Creates work environment within OFR to foster a dynamic, collaborative, learning-oriented, and high-functioning team.
Provides guidance and supervision to OFR staff.
Leads the OFR administrative team to establish goals for the year.
Conduct mid-year and annual reviews (performance evaluations) for OFR staff.
Sets goals and individual development plans; effectively recommends hiring, promotion, termination, disciplinary and commendatory actions for all assigned staff
Other duties as assigned
Note: Office hours work (evenings and weekends) may be required from time to time to accommodate program needs. The position will be located in Harbor East with occasional trips to the Washington, DC campus to help support specific Vice Dean and/or OFR activities.
Education & Experience:
Bachelor's degree in business, finance, accounting, or other related field required. Master's degree preferred.
Five years progressively responsible professional level administrative or financial experience related to monetary or non-monetary resources of a department, center, or unit required.
A master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.
Experience in academic program administration or program/project administration in higher education (business school or professional school) preferred
Prior supervisory experience strongly preferred.
Knowledge and Skills:
Knowledge of Carey Business School (CBS) academic programs (both onsite and online), particularly with respect to class scheduling, and corresponding program administrative functions.
Strong analytical skills to assist in determining faculty hiring needs (full-time and part-time), forecasting (in collaboration with Carey's Registrar's office) teaching needs, and other OFR projects as may arise.
Knowledge of budget development and management.
Strong meeting planning and logistics management skills; significant event planning skills (as stand-alone planning for smaller events and in a support role for major schoolwide events)
Strong professional collaboration and negotiation skills, required in working with and supporting faculty to determine proper match with teaching skills while also ensuring that faculty teaching loads are fulfilled.
Ability to develop and monitor policies and processes to ensure smooth functioning of faculty administration.
Strong attention to detail and highly organized; ability to manage numerous projects simultaneously.
Demonstrated ability to communicate and network effectively both orally and in writing with varied constituencies, including faculty, staff, students, alumni, and visitors.
Strong managerial and team leadership skills.
Ability to work effectively with a diverse workforce, including working with other offices and units at Carey and throughout Johns Hopkins University.
Strong experience in working with organizations and individuals in international setting; cross-cultural competence and experience of working in a multi-cultural environment.
Knowledge of and proficiency in the use of MS Office Suite software including Word, Excel, Access and PowerPoint for corresponding, analysis, information storage, and presentation.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.