As a member of the Finance Department, the Grants and Contracts Analyst will provide support to various groups and individuals within the organization who rely and benefit from financial information to make informed business decisions through financial analyses (i.e. current policies and processes, actual performance vs. budget), preparation of financial data for distribution to management, as well as donors. Responsibilities include assisting the Finance and project teams in the Monthly Reviews, budget tracking and monitoring; compliance issues; overseas operational issues; travel oversight; procurement processing and management; annual budget process, and quarterly forecasting.
Duties and Responsibilities:
Reconcile monthly financial statements for assigned accounts according to University guidelines.
Monitor the expenditure of funds to ensure adherence to award document and University guidelines.
Work closely with program teams to develop annual workplan budgets and subsequent expenditure tracking tools to meet both program and funder requirements. In the cases of PEPFAR funded projects, be familiar with PEPFAR reporting requirements and develop budgets and tools with those requirements in mind.
Assist team with proper procurements – review solicitations; bids and selections memo for completeness and compliance with University and Donor guidelines.
Assist team with the sub-award process – ensure sponsor approval; and all University and Sponsor required documents are in order. Upload and liaise with the ORA office as necessary through award execution.
Assist HQ and Field Teams with sub-recipient monitoring and follow up. Work closely with team(s) to create monitoring plan and ensure plan is adhered to – collect/file documentation to support the monitoring.
Work with the Program staff to set-up Independent Contractors and verify the process is in accordance to University guidelines.
Know and advise the teams on federal travel regulations; review expense reports and airfare for compliance and accuracy.
Prepare all SAP documentation and transactions – e-forms; shopping carts; on-line payments; expense reimbursements as needed.
Track consultant, vendor and sub-recipient payments against agreement ceilings/purchase order balances and communicate funding shortfalls.
Responsible for helping with field support activities. This includes helping to facilitate rent payments for field staff, coordination of field workshops (i.e. payments for venues). etc.
Comply with the University guidelines for Effort Reporting. Review each IO monthly for proper effort allocation. Identify and report discrepancies.
Assist in monitoring cost-share obligation if applicable. Keep team members apprised of cost share status.
Maintain adequate supporting documentation.
Bachelor's Degree and two years of administrative/budgeting experience. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
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