Direct and participate in all administrative, academic, and financial operations of the Center for Leadership Education, which offers programs at the undergraduate and graduate level in entrepreneurship, leadership, and professional communication; experiential learning programs; and Center-led presentation contests throughout the year.
The administrative manager is responsible for all support operations of the Center related to faculty support, financial, administration, human resource, academic programs, student services, alumni relations and marketing initiatives, and cultivating a team approach to facilitating a positive and collaborative work environment.
Primary Job Functions:
Manage the workflow of daily operations that includes support of faculty, undergraduate and graduate student payroll, purchasing, budget reconciliation, reporting, academic program administrative requirements, student experiential programs, Center events, and marketing initiatives including maintaining the website, and coordinating newsletters and brochures.
Manage day to day financial responsibilities, such as authorization of purchase requests, expenses, payroll processing, and reviewing travel expense reports.
Assess workloads, administrative support systems, and internal working relationships to identify and lead opportunities for improvement.
Provide administrative guidance for the maintenance and improvement of all management information systems, which will include conducting needs assessments of current financial and academic tracking systems, recommending improvements for efficiency and implementing new automated systems or workflows as appropriate.
Develop and maintain a sound management structure, operating policies, procedures, and staffing to support the operational needs of the Center. This will involve initiating and directing short- and long-range resource planning.
Establish timely and effective communication with senior leadership to exchange information required to coordinate staffing needs.
Administrative manager will be a source of information for all staff to increase their understanding and responsibility regarding Center goals and priorities. Develop positive employee relations and communications through management and interaction with employees.
Monitor compliance with policies and procedures. Address staff and/or faculty complaints and ensure their prompt resolution.
Cultivate a faculty support/team approach to facilitate a positive and collaborative environment.
Establish performance goals and productivity standards for staff in conjunction with faculty.
Supervise two Senior Academic Program Coordinators, an Experiential Activities Coordinator, and a Center Coordinator including hiring, performance management, staff appraisals, mentoring, and resolving obstacles as they arise.
Participate in Center strategic planning. Analyze and assess financial viability of existing programs and develop methods to optimize practices and resources.
Develop and implement policies and procedures as appropriate.
Advise and assist faculty with HR processes and policies.
Represent the Director as appropriate with external and internal contacts.
Aid the Center in carrying out excellence in teaching, and practice by strengthening the infrastructure of the Center.
Exercise independent judgment and apply knowledge of administrative and academic operating policies to support successful development and implementation of Center projects.
Administration of all financial and payroll activities of the Center which includes developing annually and managing three general operating budgets, an endowment account, multiple student business budgets, and payroll for at least 50 students, 46 part-time faculty, and 10 full-time faculty.
Provide oversight of the Center's student businesses related to financial tracking and reporting, and development of and adherence to policies and procedures.
Approve budget requests, provide guidance for implementation strategies of special initiatives, provide guidance for spending decisions, and monitor the monthly reconciliation and reporting of all budgets.
Act as a resource to faculty, staff, students, and Director to determine the general, financial, and administrative services required to plan and execute the mission of the Center.
Responsible for the Center's annual faculty appointment process.
Bachelor's degree in business, finance, accounting, or other related field required and five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a department, center or unit.
Special Knowledge and Skills;
Must be highly organized with attention to detail with the ability to prioritize multiple responsibilities of own work as well as others.
Must possess strong supervisory skills with the ability to cultivate a collaborative work environment.
Ability to proactively lead a team to achieve organizational goals in a fast-paced office.
Possess excellent interpersonal, organizational, verbal, and written communication skills.
Ability to work effectively with all levels of faculty, staff, and administration within the University as well as external contacts including alumni, advisory boards and candidates during a faculty search.
Proficiency with databases/spreadsheets, JHU financial and academic systems (i.e. SAP, ISIS), and knowledge of JHU policies and procedures preferred.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.